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Most buildings communicate through three things at once: a corkboard by the lifts, a group chat that half the owners are not in, and an email list somebody last updated in 2019. Nobody knows which one is authoritative, tenants are usually on none of them, and the committee ends up repeating itself. A noticeboard is the cheapest thing on this list and it removes more friction than most of the expensive ones.
Western Australia requires notice of every general meeting to owners and first mortgagees, and that obligation is untouched by anything posted on a board. But WA's high quorum threshold makes the practical case for a noticeboard stronger here than anywhere else: meetings fail on attendance, and attendance is a communication problem before it is anything else.
Governed by the Strata Titles Act 1985, administered by Landgate.
Announce the meeting, what is on it and why it matters, well before the notice goes out.
In Quarter: Build the motion from the quotes and the budget, send the notice to every owner off the ownership register on the statutory clock, and record the vote as it is cast — a decision carries its majority automatically and emails the outcome to whoever raised it.
Formal notice depends on it, and so does counting who may vote.
In Quarter: Owners, occupiers and tenants are held as contacts against the building rather than in somebody's phone, so the list you send to is the list that is actually current — and the people who only rent here can be on it.
Generically. An owner who settles a balance before the meeting is a vote you can count.
In Quarter: Committee roles and who holds them are recorded against the building, so notices, voting rights and permissions follow the position rather than one person's inbox.
Plus the lobby board for people you cannot reach electronically.
In Quarter: Announce it to every owner and resident in a single send — email, and posted to the residents' portal at the same time.
Building-wide only.
In Quarter: The ownership register, financial records, insurance, contracts and documents sit in one searchable place, so a handover is an export rather than an archaeology project — and they are still there when the committee turns over.
Fourteen days, to owners and first mortgagees.
The temptation is real when it affects quorum. Do not.
It does not reach mortgagees, and it is not service.
Fourteen days is not enough time to organise proxies in a building with absentee owners.
Nearly every complaint a committee gets about communication is the same complaint: I did not know. Not disagreement — absence. A single place people trust fixes most of it.
A physical board still has its place for the lift lobby. What it cannot do is reach the people who are not standing in front of it.
Publish once and it reaches owners and residents by email and in the app, and is posted to the noticeboard in the resident portal at the same time.
Tenants and occupiers can be on the noticeboard without being on the owners' register — which is the group most buildings cannot currently reach at all.
A notice is a record with a date, not a message that scrolls away. Six months later you can still show what was said and when.
Residents can ask the Manager about the building and get an answer immediately, instead of adding to the committee's inbox.
A burst pipe and a reminder about bin night are not the same message, and should not travel the same way.
General information about Western Australia, not legal or financial advice for your building. Legislation is amended and grant programmes open and close — check the current position with Landgate or the administering body before you act on anything here.
Tell us about your building in Western Australia and we will show you exactly how Quarter would run it.
