In New Zealand? Visit quarter.nz for body corporates.
The AGM is where the budget is struck, the council of owners is elected and the year's spending is authorised. It is also the meeting most buildings run late, under-attended and under-recorded — which is how a strata company ends up with decisions it cannot evidence and owners who feel it was decided without them. Almost all of the fix happens before the day.
Western Australia requires at least 14 days' notice of every general meeting to all owners and first mortgagees, and sets the highest quorum threshold in the country: owners entitled to vote and holding at least 50 per cent of the lots, present or represented. In a building with absentee owners that is a genuine obstacle, and it is the reason most WA meetings that fail, fail.
Governed by the Strata Titles Act 1985, administered by Landgate.
Unpaid contributions affect voting and quorum in WA. Reconcile arrears before the notice goes out.
Easy to overlook and specifically required.
Fifty per cent of lots is the highest threshold in Australia. Assume you will need them.
Larger schemes should be reviewing it annually, and the AGM is where owners see it.
In Quarter: Upload the plan you already have and Quarter reads it into a costed schedule of items, lifecycles and due years. From there it projects the fund thirty years out and tells you the annual contribution that actually funds it.
Members and office-holders, recorded.
In Quarter: Committee roles and who holds them are recorded against the building, so notices, voting rights and permissions follow the position rather than one person's inbox.
Including the quorum position, so there is no argument later about whether the meeting was properly constituted.
In Quarter: The ownership register, financial records, insurance, contracts and documents sit in one searchable place, so a handover is an export rather than an archaeology project — and they are still there when the committee turns over.
The dominant WA failure mode, and it is a logistics problem rather than a political one.
The notice obligation extends to first mortgagees.
Arrears affect entitlement. Reconcile first.
The legal requirement is a floor. A meeting run well does four things a compliant one might not: it authorises the year's money, it fills the committee, it settles the questions that would otherwise fill your inbox, and it leaves a record that answers them again next year.
The work is the notice, the agenda, the quorum, the votes and the minutes. Quarter does all five, and the committee does the deciding.
The agenda and papers sent to every owner with the notice period the legislation actually requires, from the register rather than from somebody's contact list.
Open decisions, unresolved maintenance, the budget and the motions owners submitted — assembled rather than remembered.
Proxies and electronic voting, so quorum stops depending on who happens to be free on a Tuesday evening.
Each resolution, who moved it, the count, and the outcome — captured as it happens.
Not written from memory a fortnight later. Reviewed, published to owners, and filed where the next committee will find them.
General information about Western Australia, not legal or financial advice for your building. Legislation is amended and grant programmes open and close — check the current position with Landgate or the administering body before you act on anything here.
Tell us about your building in Western Australia and we will show you exactly how Quarter would run it.
