In New Zealand? Visit quarter.nz for body corporates.
The AGM is where the budget is struck, the executive committee is elected and the year's spending is authorised. It is also the meeting most buildings run late, under-attended and under-recorded — which is how a owners corporation ends up with decisions it cannot evidence and owners who feel it was decided without them. Almost all of the fix happens before the day.
ACT owners corporations hold an annual general meeting under the Unit Titles (Management) Act 2011, at which the executive committee is elected and the year's budget and levies are set. The Territory's distinguishing feature is the sinking fund plan: it is a statutory document, so the AGM is where owners see whether the plan is current and whether the levies actually match it.
Governed by the Unit Titles (Management) Act 2011, administered by Access Canberra.
Whether it is current, what it says the building needs, and whether the levies match it.
In Quarter: Upload the plan you already have and Quarter reads it into a costed schedule of items, lifecycles and due years. From there it projects the fund thirty years out and tells you the annual contribution that actually funds it.
Budget, insurance position, plan, and the nominations received.
In Quarter: Build the motion from the quotes and the budget, send the notice to every owner off the ownership register on the statutory clock, and record the vote as it is cast — a decision carries its majority automatically and emails the outcome to whoever raised it.
Members first, then who holds which role.
In Quarter: Committee roles and who holds them are recorded against the building, so notices, voting rights and permissions follow the position rather than one person's inbox.
This is the specific decision the ACT's planning obligation is designed to inform.
In Quarter: The plan's required contribution feeds the budget, and approving the budget raises the levies from it — so what owners pay is derived from the plan rather than from last year's number plus a bit.
Each motion, its result, and the numbers.
And keep them with the corporation's records.
In Quarter: Minutes are drafted from the meeting itself rather than written from memory a fortnight later, then reviewed, published to owners and filed in the document register — and every action item in them becomes a tracked task with an owner and a date.
The plan exists precisely so this does not have to happen.
The AGM is the natural checkpoint. If it passes without a look, another year of inflation goes unaccounted for.
The duties attach to the roles, so the roles have to be filled.
The legal requirement is a floor. A meeting run well does four things a compliant one might not: it authorises the year's money, it fills the committee, it settles the questions that would otherwise fill your inbox, and it leaves a record that answers them again next year.
The work is the notice, the agenda, the quorum, the votes and the minutes. Quarter does all five, and the committee does the deciding.
The agenda and papers sent to every owner with the notice period the legislation actually requires, from the register rather than from somebody's contact list.
Open decisions, unresolved maintenance, the budget and the motions owners submitted — assembled rather than remembered.
Proxies and electronic voting, so quorum stops depending on who happens to be free on a Tuesday evening.
Each resolution, who moved it, the count, and the outcome — captured as it happens.
Not written from memory a fortnight later. Reviewed, published to owners, and filed where the next committee will find them.
General information about Australian Capital Territory, not legal or financial advice for your building. Legislation is amended and grant programmes open and close — check the current position with Access Canberra or the administering body before you act on anything here.
Tell us about your building in Australian Capital Territory and we will show you exactly how Quarter would run it.
