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One meeting a year decides the next twelve months.

Notice periods, quorum, motions, proxies and minutes: how to run an AGM that stands up, and how to get owners to actually turn up.

Where is your building?

The job is the same everywhere. The rules, the words and the money are not. Pick your state or territory and we will show you the version that actually applies.

New South Wales

NSW

Strata Schemes Management Act 2015

New South Wales requires at least 14 days' written notice of an AGM to every owner, and sets a quorum of 25 per cent — with the useful feature that if quorum is not reached the meeting...

Read the NSW guide

Victoria

VIC

Owners Corporations Act 2006

Victoria requires at least 14 days' notice of a general meeting, and sets quorum at 50 per cent of lot owners — much higher than New South Wales or Queensland. The consequence is the...

Read the VIC guide

Queensland

QLD

Body Corporate and Community Management Act 1997

Queensland gives owners the longest notice period in the country — at least 21 days — and sets quorum at 25 per cent. It is also the jurisdiction most likely to hear about it when you get...

Read the QLD guide

Western Australia

Strata Titles Act 1985

Western Australia requires at least 14 days' notice of every general meeting to all owners and first mortgagees, and sets the highest quorum threshold in the country: owners entitled to...

Read the WA guide

South Australia

Strata Titles Act 1988 and Community Titles Act 1996

South Australia requires at least 14 days' written notice of a general meeting, and requires the AGM to be held at least once in each calendar year and within 15 months of the last one....

Read the SA guide

Tasmania

TAS

Strata Titles Act 1998

Tasmanian bodies corporate must hold an annual general meeting, and because most Tasmanian schemes are small and self-managed, the AGM is frequently the only formal thing the body...

Read the TAS guide

Australian Capital Territory

ACT

Unit Titles (Management) Act 2011

ACT owners corporations hold an annual general meeting under the Unit Titles (Management) Act 2011, at which the executive committee is elected and the year's budget and levies are set....

Read the ACT guide

Northern Territory

Unit Titles Act 1975 and Unit Titles Schemes Act 2009

Northern Territory bodies corporate hold an annual general meeting under whichever of the two Acts governs the scheme — the Unit Titles Act 1975 or the Unit Titles Schemes Act 2009. The...

Read the NT guide

What a good AGM actually gets you

The legal requirement is a floor. A meeting run well does four things a compliant one might not: it authorises the year's money, it fills the committee, it settles the questions that would otherwise fill your inbox, and it leaves a record that answers them again next year.

It authorises the money: The budget passed at the AGM is what your levies are raised against. A meeting that does not carry a budget properly leaves every invoice after it on shaky ground.
It fills the committee: Nominations, elections and office-holders. A building that cannot fill its committee at the AGM spends the rest of the year without one.
It is the one moment owners are all looking: Whatever you want owners to understand about the building — the maintenance plan, the insurance, the arrears — this is when they will read it.
It creates the record: Minutes are what a buyer's solicitor reads, what an owner relies on and what a tribunal asks for. They are the meeting's actual output.